Submit the following documents to the Financial Aid Office (FAO):
Renewal is NOT automatic (unless special arrangements have been made). You must re-apply to renew your contract each year. The Financial Aid Office will send you a renewal notice in March or April as a reminder.
If your agency is approved to participate in the FWS program, the Financial Aid Office will return your contract to be signed.
Important — The contract must be signed by both McGeorge and your agency before a student can begin working at your agency. A student cannot begin working prior to the first day of classes of the semester for which the Federal Work-Study is initially awarded or the first day of the Summer Program.
Please Note — Summer session spans two fiscal years and your contract must be renewed before July 1st in order to hire or pay a student past July 1st.
Eligible students must be enrolled at least half-time at McGeorge. Students must be work-study eligible as required by the U.S. Department of Justice, Immigration, and Naturalization Service. In addition, a work-study allocation must be awarded. A student may check at the FAO if unsure about eligibility for work-study.
If you have questions about the FWS program or the application procedure, please call the Work-Study Coordinator at 916.739.7158.
McGeorge encourages public and private non-profit organizations to hire student employees by participating in the FWS Program. A federal grant underwrites a percentage of the student's salary and the employer pays the remainder. Student employees in your organization are placed on the McGeorge payroll and paid bi-monthly. Your agency will be billed for your portion of the salary expense.
Student employees are students first and foremost and, in recognition of this, are limited to 20 hours per week during the academic year. This limit includes all student employment positions held simultaneously. During semester breaks students may be employed up to 40 hours per week as long as they have FWS awards before and after the semester break and may work up to 40 hours per week during the summer.
No. There are no benefits. McGeorge covers social security benefits during summer employment and covers students under its workers compensation insurance policy.
If you have any questions concerning this information, contact the Work-Study Coordinator at 916.739.7158.
The FAO and Business Office are responsible for the timely invoicing between McGeorge and your agency.
Invoicing for FWS accounts are done shortly after the last timesheet of the month is entered, approximately on the 15th of each month. Contact Work-Study Coordinator 916.739.7158 with questions about your invoice.
Attendance — It is the student employee's responsibility to arrive for work when scheduled, and be ready for work. Supervisors realize that the students' primary purpose for being at McGeorge is educational, and scheduling flexibility is required particularly during exams. However, it is important that students respond to the work commitment with diligence. Students are required to contact their immediate supervisor on days when they are ill, or when they will be late. Students should give reasonable notice to their supervisor when requesting special time off. Students will be monitored and evaluated on work output and performance by their supervisor. Work shifts and number of hours to be worked on a given day are set by the manager and/or immediate supervisors of the organization employing the student.
Performance — Supervisors should communicate performance expectations with the student employee; time lines of assignments, performance standards, and acceptable behavior. Supervisors should explain how and when students are to contact them on days students are ill, late, or when requesting time off. Supervisors should ensure that the students have sufficient duties and tasks to accomplish. It is not the intent of the FWS program to allow students to study while working. It is recommended that a list of tasks with low priority be available for students during non-peak work periods. The supervisor is responsible for monitoring the student's work performance. It is important to note that some types of student behavior may result in removal from the FWS program. Students showing continual disregard for their supervisor's guidelines in regard to job assignments, punctuality, attendance and other areas, indicate that the privilege of Federal Work-Study is not taken seriously. Job behaviors that cannot be satisfactorily resolved may result in termination from the FWS program. Timesheet falsification or other types of misrepresentation is fraud and will result in termination of participation from the FWS program and may result in an Honor Code violation. Students may appeal the cancellation of their award to the McGeorge Financial Aid Committee in writing. When a student wishes to terminate an employment assignment, the student's supervisor and McGeorge FAO must be notified in writing. A two week notice is recommended.
Disciplinary Procedure — If a supervisor is not pleased with a student employee's performance, skills or experience the supervisor may follow the disciplinary approach recommended below:
Confidentiality — Some offices, in which students may be employed, contain confidential records and information. Students are not to seek or use any information other than that necessary to fulfill assigned duties. Students must not divulge or otherwise release confidential records or information in written or verbal form unless authorized. Students who divulge or misuse confidential information are subject to disciplinary action by McGeorge. Such action by the student may result in termination of the employment, expulsion from the Law School, or other legal action.
Dress Code — Neat, clean and tasteful clothing is always appropriate. Remember, student employees on campus are representing McGeorge to prospective students and/or parents, as well as currently enrolled students. Some jobs in certain departments will require clothing appropriate to that job. Students should check with the department's supervisor to see if there are specific dress requirements.
The pay periods for student employees are the 1st through 15th and the 16th through the last day of each month. Payday is the 10th and 26th working day of each month.
Contact the Financial Aid Office
Email | 916.739.7158